Cabs for Corporate Events, Conferences and Client Visits
Airport pickups, hotel shuttles and cars for your guests, coordinated on the day
Event transport fails in small ways: a speaker waiting at arrivals, a shuttle that leaves before the session ends, a driver who can't find the service gate. We plan every movement, brief every driver and put one coordinator on the phone, so your team can run the event instead of chasing cabs.
- Airport waves and name boards
- Hotel to venue shuttle loops
- One on-ground coordinator
- One GST invoice per event
Events we move people for
Conferences and summits
Delegates between hotels, the venue and the airport over one to three days.
- Vehicles
- Tempo Travellers, MUVs
- Pattern
- Shuttle loops, airport waves
Product launches
Media, partners and VIP guests to a launch venue and back.
- Vehicles
- Innova Crysta, sedans
- Pattern
- Timed pickups, one evening
AGMs and board meetings
Directors and shareholders who need a car waiting at the right gate.
- Vehicles
- Innova Crysta, sedans
- Pattern
- Dedicated car per guest
Dealer and partner meets
Large groups moved together between hotel, venue and dinner.
- Vehicles
- Tempo Travellers
- Pattern
- Group transfers
Client and investor visits
A visiting team with back-to-back meetings across the city.
- Vehicles
- Innova Crysta, MUVs
- Pattern
- Full-day disposal
Award nights and town halls
Employees from several offices to one venue and home after.
- Vehicles
- Tempo Travellers, MUVs
- Pattern
- Late drops, many routes
What we handle so your team doesn't have to
The hard part of event transport is timing, not cars. Guests arrive on twelve different flights, sessions overrun, a VIP wants to leave early. We plan for that:
- Arrival waves. Guests landing close together share a vehicle. Flights are tracked so delays don't strand anyone.
- Shuttle loops between hotels and the venue, timed to session breaks rather than the clock.
- Name boards and contact details sent to guests before they land.
- A standby vehicle on bigger events, for the early leaver or the breakdown.
- Venue checks: drop points, parking and gate access agreed with the venue before the day.
Planning your first event transport?
Vehicles for events
Sedan
Maruti Dzire, Hyundai Aura
Single guests and small airport pickups. Easy to park at crowded venues.
Photo: Sant1207ug, CC BY-SA 4.0
Premium MUV
Toyota Innova Crysta
The usual car for senior guests, speakers and board members, with room for luggage.
MUV
Maruti Ertiga, Toyota Rumion
Small groups of up to six between hotel and venue.
Tempo Traveller
About 12 to 26 seats
Delegate shuttles and group transfers. One vehicle per wave instead of five cars.
Photo: Yann Forget, CC BY-SA 3.0
How many vehicles will you need?
Start from the movements, not the headcount. A rough guide for a one-day event:
| Movement | Typical approach | Why |
|---|---|---|
| Airport arrivals | Group by arrival waves; sedans for outliers | Guests don't wait for a full van |
| Hotel to venue (morning) | Tempo Travellers on a loop | Everyone needs to arrive within the same 30 to 45 minutes |
| VIPs and speakers | Dedicated Innova Crysta or sedan | Their timings change at short notice |
| Venue to dinner | Same shuttles, re-timed | Avoids paying for a second set of vehicles |
| Late drops home | MUVs or sedans by area | People leave at different times |
Seat counts exclude the driver and assume normal luggage. Airport groups with large bags need more space.
How we plan event transport
- 1
Event brief
Dates, venue, hotels, headcount, arrival list and the schedule of sessions.
- 2
Transport plan
Vehicle mix, airport waves, shuttle timings and buffer for each movement.
- 3
Quote and sign-off
Per-vehicle and per-transfer costs, extras and the coordinator, in writing.
- 4
Driver briefing
Drivers get guest names, timings, venue gates and drop points before the day.
- 5
Event days
One coordinator on call, standby vehicle ready, every trip GPS-logged.
How event transport is billed
- Most common
Per vehicle per day
A package of hours and km for each vehicle, for example 8 hours and 80 km. Extra hours and km at agreed rates.
Best for: Conferences and multi-day events.
Per transfer
A fixed price for each airport, station or hotel transfer, by vehicle type.
Best for: Arrival and departure days.
Outstation package
Per km with a daily minimum, plus driver allowance, tolls and state taxes.
Best for: Venues outside the city.
How to book cabs for your event
- 1
Share the event details
Send the dates, venue, headcount and arrival list through the enquiry form or email hello@corporatecarrent.com. - 2
Get the transport plan
A movement-by-movement plan with vehicles and timings, and a quote. - 3
Confirm and share the guest list
Final names and flight details a few days before, so pickups can be assigned. - 4
Run of show
Your team gets the coordinator's number and the driver list for each movement. - 5
One invoice
A single GST invoice for the event, with each trip listed.
Cities where we run event transport
Serving nowDelhi
Areas we cover
Central and South Delhi, Aerocity and Mahipalpur, Okhla, Nehru Place and Jasola, Ghaziabad and Sahibabad
Corporate cabs in Delhi
Serving nowGurugram
Areas we cover
DLF Cyber City and Cyber Hub, Golf Course Road and Golf Course Extension Road, Udyog Vihar, Sohna Road
Corporate cabs in Gurugram
Serving nowNoida
Areas we cover
Sector 62 and Sector 63, Sectors 125–135 (Noida Expressway), Sectors 142–144, Film City (Sector 16A)
Corporate cabs in Noida- Serving now
Faridabad
Areas we cover
Mathura Road (NH-19) industrial sectors, NIT Faridabad, Old Faridabad, Ballabgarh
Corporate cabs in Faridabad 
Serving nowBangalore
Areas we cover
Whitefield and ITPL, Outer Ring Road (Marathahalli to Sarjapur), Electronic City, Manyata Tech Park and Hebbal
Corporate cabs in Bangalore
Serving nowMumbai
Areas we cover
BKC and Kurla, Lower Parel and Worli, Nariman Point and Fort, Powai and Andheri East
Corporate cabs in Mumbai
Serving nowHyderabad
Areas we cover
HITEC City and Madhapur, Gachibowli, Financial District and Nanakramguda, Kondapur and Kokapet
Corporate cabs in Hyderabad
Serving nowPune
Areas we cover
Hinjewadi Phases 1–3, Kharadi and EON IT Park, Magarpatta and Hadapsar, Viman Nagar and Yerwada
Corporate cabs in Pune
Serving nowChennai
Areas we cover
OMR (IT Corridor) and Sholinganallur, Taramani and Perungudi, Guindy and Ekkatuthangal, Ambattur
Corporate cabs in Chennai
Frequently asked questions
How early should we book cabs for an event?
As soon as the date and rough headcount are fixed. Two to three weeks is comfortable for most events. Tempo Travellers and large numbers of the same model get booked out first around busy dates such as year-end and the conference season, so big events need more lead time.
Do you provide someone on the ground during the event?
Yes. For events with several vehicles we assign one coordinator who holds the schedule, talks to every driver and is the single number your team calls. That stops your event staff from managing drivers themselves.
How do airport pickups work when guests land at different times?
We build the plan around arrival waves. Guests landing close together share a vehicle, outliers get a sedan, and drivers track each flight so a delay doesn't leave a guest waiting or a car idle. Name boards and the driver's number are sent in advance.
How is event transport billed?
Usually per vehicle per day, on a package of hours and kilometres (for example 8 hours and 80 km), or per transfer for airport runs. Extra hours, extra km, tolls and parking are added as agreed. You get one GST invoice for the whole event.
Can you handle an event in another city?
Yes, in any of the cities we serve, and outstation venues from them. Send the venue, dates and headcount through the enquiry form or email hello@corporatecarrent.com.
Get a transport plan for your event
Send us the city, headcount, timings and dates. We reply with vehicle options and a quote, usually the same working day.
Sources
Rules and figures on this page come from these official notifications, laws and reports. Check the current position for your own case.